---
name: meeting-notes
description: "Meeting notes - turn a rough transcript or scribbles into notes with decisions, owners and dates"
metadata: { "openclaw": { "emoji": "🗒️" } }
---

# Meeting Notes

Turn whatever you captured — a transcript, half-typed bullets, a voice memo
transcription — into something you can send within a few minutes of the meeting.

## The shape

```
Subject · date · who was there

Decisions
  - What was decided, and by whom if it matters

Actions
  - [Owner] What, by when

Discussed, not decided
  - Points raised that need another conversation

Open questions
  - What nobody in the room could answer
```

**Decisions and actions come first** because they are the only parts anyone reads
twice. A chronological retelling of the conversation is not notes.

## Rules that matter

- **Every action needs a name and a date.** "We should follow up" is not an
  action. If the meeting never assigned one, write `[unassigned]` — visibly
  missing beats quietly dropped.
- **Do not invent decisions.** If a discussion trailed off, it goes under
  "discussed, not decided". Notes that record a decision nobody made cause real
  arguments later.
- **Quote figures and dates exactly.** If the transcript is ambiguous about a
  number, flag it rather than guessing.
- **Keep names as spoken.** Do not promote "Wei" to "Mr Wei Ming Tan" unless the
  meeting used it.

## Example prompts

```
Turn this transcript into notes I can send to the client
```

```
Pull just the action items out, grouped by who owns them
```

```
Write the follow-up email — thank them, confirm the two decisions, ask about the
pricing question that was left open
```

## After the meeting

The usual next step is an email. Keep it short: what was decided, what you owe
them, what you need from them, by when. The full notes go underneath or attached.

## Working notes

- Dates in Singapore format, DD/MM/YYYY, and say the day of the week for
  anything within the next fortnight — "by 22/08 (Friday)" removes a whole class
  of misunderstanding.
- If the recording is partial, say which parts are missing rather than smoothing
  over the gap.